TOWN OF HEMPSTEAD INDUSTRIAL DEVELOPMENT AGENCY
GOVERNANCE AND UNIFORM POLICIES AND GUIDELINES COMMITTEE MEETING, 3/24/10, 8:45 a.m. IDA Conference Room
Minutes

Agenda: Review and Discussion of Agency’s Mission Statement and Measurements Report, Review and adoption of Code of Conduct, Discussion of Retail Prohibition Policy, Review and Adoption of IDA Travel Policy, Board Member Evaluations

Those in Attendance:  John Ryan, Fred Parola, Edie Longo, Ted Sasso and Bill Weir 

The committee was presented with copies of the following:
•	Agency 2010 Mission Statement and Measurements Report
•	Code of Conduct/Whistleblower Protection Policy
•	Retail Prohibition Policy
•	Travel Policy

2010 Mission Statement and Measurements Report:  Ted Sasso made a motion to adopt the 2010 Mission Statement and Measurements Report as presented.  This motion was seconded by Edie Longo.  All were in favor.  Motion carried.

Code of Conduct/Whistleblower Protection Policy:  Ted Sasso made a motion to re-adopt the Code of Conduct and Whistleblower Protection Policy.  This motion was seconded by Bill Weir.  All were in favor.  Motion carried..

Retail Prohibition Policy:  After a discussion of the committee and a review of the Retail Prohibition Policy .

Purchasing Guidelines: After a review of the guidelines, John Ryan made a motion to re-adopt the Agency’s Purchasing Guidelines. Danny Grodotzke seconded this motion.  All were in favor.  Motion carried.  The Purchasing Guidelines will be presented to the board of adoption consideration.

Board Evaluations: As required by the Authority Budget Office, the IDA has created a Board Evaluation form to be completed by each individual board member.  Once the committee reviewed the evaluation, Edie Longo made a motion to adopt the new Board Self Evaluation form.  This motion was seconded by Danny Grodotzke.  All were in favor. Motion carried.  The board will be furnished with the form at the regular board meeting today for completion and submission by March 5th.

Agency By-Laws: The committee reviewed the Agency By-Laws and made some changes including the addition of a Finance Committee.  Fred Parola made a motion to adopt the Agency By-Laws as amended.  The motion was seconded by Dan Grodotzke.  All were in favor.  Motion carried.  Once the changes have been made, the new By-Laws will be presented to the full Board for adoption.

Mission Statement and Measurements Report:  This item was tabled until the next Governance meeting.

With all business concluded, Fred Parola made a motion to close the meeting.  Edie Longo seconded this motion.  The meeting was closed at 9:02 a.m.

_______________________________
Respectfully submitted
Edie Longo, Deputy Executive Director/CFO

Attached Meeting Agenda and Material