TOWN OF HEMPSTEAD INDUSTRIAL DEVELOPMENT AGENCY
GOVERNANCE AND UNIFORM POLICIES AND GUIDELINES COMMITTEE MEETING
August 24, 2017 8:30 a.m. IDA Conference Room
Minutes

Agenda and Policies presented to the Committee:
•	 Conflict of Interest Policy
•	Governance Committee Charter
•	Agency’s Uniform Exemption Policy and Guidelines
•	Agency By Laws
•	Code of Conduct/Whistleblower Policy
•	Travel Policy
•	Retail Policy
•	Recapture/Termination Policy

Those in Attendance:   Arthur Nastre, Chairman, Eric Mallette, John Ferretti and Florestano Girardi

Arthur Nastre declared a quorum present.

Agency By Laws:  The committee was presented with a copy of the Agency By Laws with Amendments.   All were in favor of the Amendments made to the By Laws to update the roles of Agency Staff and the date and times of meetings.  Unanimous vote 4 ayes  0 nays.  Motion carried.

Code of Conduct/Whistleblower Policy:  The committee was presented with the Code of Conduct/Whistleblower Policy which was unchanged from the previously adopted policy.  All were in favor.  Unanimous vote 4 ayes  0 nays.  Motion carried.

Travel Policy:  The travel policy was presented unchanged from the previous year.  All were in favor. Unanimous vote 4 ayes  0 nays.  Motion carried.

Mr. Ferretti entered the meeting.

Retail Policy:  The committee reviewed the Retail Policy which remained unchanged from last year.  All were in favor.  Unanimous vote 4 ayes  0 nays.  Motion carried.

Governance Committee Charter: The committee was presented with the Agency’s Governance Committee Charter which follows the guidelines of the ABO.   All were in favor of the policy. Unanimous vote 4 ayes, 0 nays.  Motion carried.

Conflict of Interest Policy:  The committee reviewed the conflict of interest policy which was unchanged from 2016.  All were in favor.  Unanimous vote 4 ayes  0 nays.  Motion carried. 

Uniform Exemption Policy:  After an extensive discussion about the Uniform Exemption Policy, the committee decided, on advice of counsel, to include language concerning Recapture as it related to employment thresholds, to be included in the Recapture Termination Policy and not the Uniform Tax Exemption Guidelines.    A motion was made to re-adopt the Uniform Exemption Policy as presented.  All were in favor.  Motion carried. Unanimous vote 4 ayes  0 nays.

Recapture/Termination Policy:  The committee discussed the inclusion of additional language related to employment thresholds to be included in this policy.  The additional language would be drafted by Nixon Peabody to be included in the Policy and will be presented to the committee at the September meeting for review and adoption consideration.  This was the result of a recently completed audit by the New York State Comptroller’s Office which requested more specific thresholds than what was in the Uniform Tax Exemption Policy and the existing Recapture/Termination Policy.

All Policies will be presented to the full board at the October 2017th board meeting for adoption.  With all business concluded, Arthur Nastre made a motion to close the meeting at 8:55 a.m. this motion was seconded by Flo Girardi.  All were in favor.  Motion carried.

_______________________________
Respectfully submitted
Eric Mallette, Secretary